Free Freelance Proposal Template

Freelance Project Proposal

Prepared for review and acceptance

1. Project Summary

This proposal is submitted by [Freelancer] to [Client] for the following engagement: [Project Title].

2. Proposed Solution

Freelancer proposes to deliver the scope of work described below using professional skill, industry-standard practices, and transparent communication throughout the engagement. Work will begin after written acceptance of this proposal and receipt of the deposit payment.

3. Scope of Work

In Scope	Out of Scope
All deliverables listed in Section 4 of this proposal	Work not described in Section 4
Up to 2 round(s) of revisions per deliverable	Additional revision rounds beyond the included rounds
One round of final review and approval	Ongoing maintenance, support, or updates after delivery
Project communication and status updates	Third-party software licences, hosting, or platform fees

Any work outside the above scope requires a written change order agreed by both parties before Freelancer is obligated to proceed.

4. Deliverables

Freelancer will deliver the following for the project [Project Title]:

• Final deliverable(s) as described and agreed during scoping
• Source files in agreed formats (specify formats before project start)
• Final delivery by [Deadline]

Deliverable acceptance criteria: Client must submit written approval or consolidated feedback within 5 business days of each delivery. Silence for 5 business days constitutes acceptance (Restatement (Second) of Contracts §69).

5. Project Timeline

Start date: [Start Date] — contingent on signed acceptance and deposit receipt.

Final delivery: [Deadline] — subject to timely client feedback within agreed review windows.

Timeline assumes Client provides necessary assets, approvals, and feedback within 5 business days of each request. Delays caused by Client may extend the timeline proportionally.

6. Pricing & Payment Terms

Total fee: [Fee]

Payment schedule: 50% deposit due on acceptance · 25% at midpoint milestone · 25% on final delivery

Late payment: Interest of 1.5% per month (18% per annum) accrues on amounts unpaid after 15 days from invoice date. Freelancer may suspend work after 30 consecutive days of non-payment without liability.

Accepted payment methods: ACH bank transfer, PayPal, wire transfer (details on invoice).

7. Revision Policy

Included rounds: 2 revision round(s) per deliverable. A revision means minor edits to wording, layout, or details within the agreed scope. A change to the fundamental direction, strategy, or requirements is treated as a new project or billed at Freelancer's standard hourly rate.

Review window: Client must submit consolidated feedback within 5 business days of each delivery. Failure to respond within 5 business days constitutes acceptance of the delivered work (Restatement (Second) of Contracts §69).

8. Intellectual Property

Upon receipt of all fees paid in full, Freelancer assigns to Client all right, title, and interest in the final deliverables, including all applicable intellectual property rights. No rights transfer until all invoices are paid in full — Client receives an internal evaluation licence only during that period.

Background IP: Freelancer retains all pre-existing tools, frameworks, methodologies, and know-how. Client receives no rights to Background IP beyond what is embedded in the final deliverables. No AI training: Client shall not use deliverables to train any AI or machine learning model without Freelancer's prior written consent.

9. Confidentiality & Kill Fee

Confidentiality: Both parties keep each other's confidential information strictly confidential during the engagement and for 2 years after project completion. Exceptions apply for information already public, received without restriction from a third party, or required by law.

Kill fee: If Client cancels this engagement after written acceptance and work has begun — (a) deposit is non-refundable; (b) Client pays all work completed to date plus 25% of the remaining project balance as a cancellation fee. This is a genuine pre-estimate of Freelancer's unrecoverable lost time and opportunity cost, enforceable as liquidated damages.

Not legal advice: This proposal is a commercial document. Freelancer is not providing legal, financial, or regulatory advice. Consult a qualified attorney for legal counsel.

10. Acceptance

This proposal is valid for 30 days from the date issued. Acceptance by signature below constitutes agreement to the terms of this proposal. Freelancer will issue a separate contract for execution prior to project commencement.

Governed by the laws of [State to be specified]. Electronic signatures are valid under the ESIGN Act (15 U.S.C. §§7001–7006) and UETA.